Department: Biodefense Business Unit

Job Title: Senior Manager, Project & Alliance Management, E0820-A

Description:
As a member of the Project and Alliance Management Group, but reporting to a business unit head, the Senior Project Manager will work closely with and provide support to the business unit head, project leaders and teams to plan and execute business unit and project plans for key internal and partnered biopharmaceutical research and development projects and will work with PAM, Finance, IT, and other functional groups at XOMA to establish, enhance and maintain essential project management processes.

ESSENTIAL DUTIES:

• Work with the business unit managers to develop operational objectives, including project team objectives tracking and profit/loss tracking.
• Work with business unit managers, project leaders, company management, and partners to define project scope, deliverables, and timelines for new projects, including projects at the research, development and/or clinical stage.
• Work closely with project leaders and team members to establish detailed project timelines, budgets, and resource requirements, establish communication plans, and perform risk assessment.
• Assist project leaders and teams to establish SMART team objectives for projects.
• Track progress against objectives and project plans, generate regular status updates, and communicate progress and issues to business unit managers, XOMA senior management and/or other Governance Committees as required.
• Identify risks to timelines, budgets, and to overall project objectives, communicate risks to business unit managers, senior management and/or Governance Committees, and work with project leaders and teams to mitigate risks.
• Support the proper preparedness of XOMA Team members prior to meetings. Hold preparation meetings/discussions that provide details of ongoing or potential issues. Assure focus on key upcoming deliverables.
• Work with alliance partner, Joint Project Teams, business unit managers, and function heads to monitor metrics, goals, and objectives.
• Document key commitments, changes to the development plans, issues, and memorialize these key communications between the parties.
• Monitor budget in relation to progress made on projects. Participate in regularly scheduled joint forecasting meetings (forecast activities and expenses).
• Create project documentation including, but not limited to, project plans, user and technical requirements, financial summaries, executive overviews, brochures, and meeting summaries.
• Assist in preparation of presentations, minutes, and written materials for partner meetings, due diligence, and audits as necessary.
• Generate and revise/update Project Management Guidelines and lead projects to establish new tools to enhance PAM effectiveness. Provide training and advice to project leaders, business unit managers, and teams on project management practices.                                        

OTHER DUTIES:

• Other project and duties as assigned.
• Comply with XOMA policies and procedures

Job Requirements:
Education and/or experience:

• BA/BS in a scientific discipline, Ph.D. preferred.
• Minimum of 3+ years of relevant project management experience in the pharmaceutical/biotech industry managing medium to large scale projects.
• PMP Certification desirable.

Special skills/knowledge:

• Knowledge of issues associated with biologics drug development.
• Strong interpersonal skills.
• Ability to track meetings and record project progress in an interdepartmental team environment.
• Capable of fostering positive, open relationships with internal and external parties.
• Excellent communication skills with interdisciplinary project teams, peers, and Senior Management.
• Self-motivated, independent, and results-oriented.
• Adept at juggling competing priorities and projects.
• Good understanding of project planning techniques and applications.
• Proficiency working with Microsoft Project, Excel, and PowerPoint.

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